Source work competitively, build a verified and trusted vendor network, and coordinate delivery across departments, properties, and outside companies.
Discuss a Client integrationBring vendors you already trust into your organization’s network. Invite selected companies to a project, reach your full approved vendor group, or seek additional proposals through the wider NormBid marketplace from providers who satisfy your requirements.
A broader competitive environment helps you compare quality, qualifications, availability, scope, and cost together. Your team controls the selection and approval process.
Selected vendors: invite specific approved companies.
Your approved network: open the opportunity to eligible members of your organization’s vendor group.
Wider marketplace: reach additional relevant providers, subject to your qualification and procurement rules.
The proposed custom workspace lets vendors register through your invitation and use the same organization access for future eligible projects. A later project invitation can notify selected vendors inside that workspace. Organization-sponsored access and wider marketplace membership are scoped separately.
Define your licenses, insurance coverage, certifications, business documents, and approval criteria. Set different requirements by trade, project, department, or risk level. Set the exact intervals for renewals and rechecks.
An agreed managed service can handle collection, source checks for specified credentials, document follow-up, expiration tracking, and exception escalation. The scope identifies what is checked, against which sources, and who gives final approval. Your staff retain oversight and decision authority.
Give each team its own projects and tasks while leadership monitors activity across the organization. A property manager can oversee multiple associations or buildings; a hotel group can oversee properties; a municipality can separate departments with central administration.
Configure request forms, scope templates, proposal reviews, budget fields, spending thresholds, and approval routing. Keep the reasons, documents, and decisions connected to the project for later review.
Create project checklists with missing, submitted, awaiting review, approved, and needs-correction statuses. Request licenses, insurance, agreements, and other paperwork, with reminders and expiry alerts. Collection and review remain distinct from credential verification.
Allow a primary contractor to bring its subcontractors or suppliers into an assigned project. With suitable permissions, your team can follow material availability, delivery updates, outstanding documents, and dependencies even where the contractor buys the materials.
Track milestones, responsibilities, due dates, changes, outstanding questions, and completion records. Keep ongoing and completed projects available in the appropriate team views.
Scope reports on vendor readiness, proposal participation, approval turnaround, project progress, and unresolved items. Assess connections with your purchasing, finance, property, document, or other operational tools.
Separate each property or association’s projects and approvals, maintain shared vendor records, and give regional or corporate management an overall view.
Coordinate maintenance, outside services, events, and property projects across teams, with shared vendor standards and property-specific responsibilities.
Scope departmental access, vendor eligibility, procurement routing, records, reporting, and administrative controls with the responsible City teams. Wider marketplace participation remains subject to the agency’s rules.
Coordinate departments, vendor requirements, purchasing approvals, and projects. Where appropriate, explore suitable opportunities and onboarding for local and student-owned businesses.
| Need | Standard Client account | Custom Client subscription |
|---|---|---|
| Post work and receive proposals | Free Client access | Configured organizational sourcing |
| Existing vendors | Invite vendors to your project | Dedicated approved network and project-specific eligibility |
| Departments and locations | Manage your own account’s projects | Scoped team roles, approval routing, and consolidated oversight |
| Verification and paperwork | Review information providers supply | Your qualification standards, renewal schedule, and agreed verification service |
| Connected delivery | Connect directly with your selected provider | Shared project workflows with contractors, subcontractors, and suppliers |
| Integration and support | Standard marketplace tools | Agreed system connections, onboarding, training, and support |
No. Project eligibility and record access are separate controls. Selected-vendor projects are limited to the invited eligible participants; each outside participant sees only the project information allowed by the agreed permissions.
Your organization can scope access to wider marketplace opportunities and relevant providers who meet its criteria. Participation depends on eligible provider availability; it does not replace your qualification or award process.
Organization-sponsored participation can be included in the custom subscription for that organization’s eligible work. Access limits, participant numbers, and any use outside the organization are defined in the proposal.
It means the specified checks have been completed against the agreed criteria and sources, with dates and exceptions recorded. Submitted, reviewed, verified, and approved are distinct states. A check is not a guarantee of future performance or an endorsement beyond its stated scope.
Your designated administrator manages organizational access and configuration, department leads manage their workflows, and NormBid’s agreed support process handles platform issues. Escalation responsibilities and support arrangements are set before launch.
Give your organization a way to receive vendor invoices, make payments to contractors and suppliers, and receive payments where your workflow requires it, through your custom platform.
Payment features can be added to your integration based on your business needs, subject to payment-provider availability, approval, and applicable fees.
This add-on is scoped separately and is not included in every custom plan. Ask us about the payment workflow you would like to support.
Tell us how you work today, the systems you use, and where work gets held up. We’ll use that conversation to shape a tailored demonstration and proposal.
Request a custom demo